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Shipping Hazardous Materials (Dangerous Goods)

*NEW* 2014 Update: Effective October 1, 2014, Category A, Infectious Substance and Dry Ice shipping labels are changing. Old labels will no longer be accepted as follows:

New Labels:
New Category A labels may be acquired from companies that provide Dangerous Goods supplies or contact EHS (434-982-4911) for more information.

Download and print the new Dry Ice Label or contact FedEx at 1-800-GO-FEDEX to request free dry ice labels. Current information on FedEx's dry ice shipping requirements can be found here.

Regulations

University departments ship a variety of "hazardous materials," also termed dangerous goods including infectious substances, dry ice, other biologicals, and sometimes may need to ship chemical or radioactive materials. These shipments are highly regulated depending upon the material, the mode of transportation, the commercial carrier, and the destination.

The U.S. Department of Transportation (DOT) is the federal authority overseeing enforcement, and their authority extends beyond U.S. boundaries. The governing law is known as the Hazardous Materials Regulations (or HMR), and anyone who offers packages for shipment from the university must be aware of the requirements and receive proper training. The International Air Transport Associations (IATA) Dangerous Goods Regulations are also followed, overlapping with the HMR, in terms of air shipments.

Fines and Penalties

University faculty, staff and students can be subject to inspection by federal enforcement officers (e.g., FAA or PHMSA/DOT) and if an error is made, departments may be subject to warning letters or tickets for less serious offenses. Most often, violating the HMR results in civil penalties of up to $50,000 per violation, or up to $500,000 and imprisonment for up to 5 years for criminal violations.

Therefore, if you are shipping hazardous research-related equipment, infectious substances, patient specimens, dry ice or other hazardous materials, EHS can provide guidance and support services for the proper shipping of these materials. Researchers must also be cognizant of relevant import, export, permit, licensing (FDA) or transfer requirements (i.e., MTA) that involve their research materials.

Contact List for Guidance on Shipping Hazardous Materials (Dangerous Goods)

 

*All shipments of chemical or radiological materials MUST be shipped by EHS personnel*

Shipment of Hazardous Materials (Dangerous Goods) is highly regulated. Environmental Health & Safety (EHS) is available to assist faculty, staff, and students who make hazardous material shipments. EHS can provide training, guidance and support services that will help ensure hazardous material shipments arrive at their destination in the safest way possible.

Unregulated materials on dry ice will also be shipped by EHS upon request. The lab will provide a PTAO to EHS to pay for shipping costs, which will be recovered from the lab via cost transfer. A FedEx account number will be requested for radiological packages.

Hazardous Materials
(Dangerous Goods)
Examples EHS Contacts Can be shipped by?
Hazardous Chemicals Flammables, corrosives, biotoxins1, laboratory reagents comprised of hazardous chemicals Adam Peters
or
Derek Snapp
at
434-982-4911
EHS personnel only
Dry Ice only
 
printable label (pdf)2
Unregulated biological materials (e.g., proteins, antibodies, DNA) that must be shipped frozen on dry ice Adam Peters
or
Derek Snapp
at
434-982-4911
EHS personnel upon request
or
EHS trained shipper
(Download Dry Ice Training)
Radiological materials Radioligands, radioactively labeled materials, tissues, medical devices, instruments and articles etc. Mike Cohen
or
Trevor Thomas
at
434-982-4911
EHS personnel only

Infectious Substances or Other Biological Materials
 
printable label (pdf)2

Infectious microorganisms, viral vectors, human cell lines and other human derived materials
or
Other: Exempt Patient or Animal Specimens, GMO/GMMO or unregulated biologicals
Ericka Pearce
or
Jennifer Branum
at
434-982-4911
Trained shipper in lab or department
 
Online training is available, here.

1Biotoxins (biologically-derived) or those that are from plant, animal or bacterial sources which do not contain any infectious substances or toxins that are not contained in substances which are infectious substances meet Category 6.1 classification and are hazardous chemicals that MUST be shipped by designated EHS personnel. Contact EHS before shipping any biotoxin.

2You may print and affix to your shipment using packing tape.