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Radiation Safety

How to Become Authorized to Use Radioactive Material

  • STEP 1 - Complete necessary training
  • STEP 2 - Complete appropriate application
  • STEP 3 - Receive approval letter from EHS/Radiation Safety Committee
Training Requirements for Individuals Working with or in the Vicinity of Sources of Radiation

Federal and State regulations require that all individuals working with, as well as in the vicinity of licensed material or radiation producing equipment, must have adequate training and experience. Basic radiation safety training must be provided by the licensee (represented by Environmental Health & Safety).

Good training is the key to reducing and maintaining low exposures to individuals. Training allows an individual to make informed decisions regarding the acceptance of risk as part of his or her job and to use protective methods that will keep doses As Low As Reasonably Achievable (ALARA), thus minimizing risks.

The following individuals must receive radiation safety instruction:

  • individuals who work with radioactive materials as part of their job or
  • routinely work with radioactive patients or
  • could receive a radiation dose that is equal to or greater than 10% of any applicable dose limit

All users must successfully pass an examination administered at UVa on radiation safety principles and practices.

You must receive instruction:

  • before assuming duties with or in the vicinity of radioactive materials or radiation producing equipment
  • during annual refresher training and
  • whenever there is a significant change in duties, regulation, and terms of the license or type of radioactive material or therapy device used.

Records of your training must be maintained and must include the date of the instruction or training, name of those receiving instruction and name of the instructor.

Individuals who have not completed training are not allowed to work independently with radioactive material. They may, however, work under the direct supervision of their Principal Investigator, Qualified User or Authorized User until they have completed their training requirements.

Individuals with no previous experience working with radioactive material, must satisfactorily complete the following.

  • Radiation Safety Training Course (RSTC). The RSTC is available online here. The Radiation Safety Guide Lecture is part of the RSTC.
  • Radiation Safety Training Course Examination. The examination is part of the online RSTC.
  • an application for the category of user desired

Individuals with previous experience, requirements.

The Radiation Safety Training Course may be waived at the sole discretion of the RSO, or the Alternate RSO, based on the following:

  • The individual supplies documentation of training from the institution at which he or she was authorized to use radioactive material. A letter from that institution's RSO or Radiation Protection Manager (RPM) must be provided that contains the following information:
    • A statement attesting that the individual attended and completed the Radiation Safety Training Course offered by that facility
    • A copy, or description, of the course syllabus
    • Duration of the course in hours
    • Date of the course
    • The RSO, or RPM, signature
    • This letter must be dated

The RSO is not bound to accept previous training even upon satisfactory evidence that a previous course was completed. Reasons for not waiving attendance at the UVa RSTC may be that the earlier training was not of sufficient scope or was over 7 years in the past.

  • If documentation of previous training is accepted and attendance at the UVa RSTC is waived, the individual will be required to satisfactorily complete the following:
    • Radiation Safety Guide Lecture (RSGL). The RSGL is available online here.
    • Radiation Safety Guide Lecture Examination. The examination is part of the online RSGL.
    • an application for the category of user type desired

Individuals who are certified by any of the following boards, are exempt from the requirement for completion of the the RSTC, but must satisfactorily complete addtional requirements shown below.

  • American Board of Health Physics
  • American Board of Medical Physics
  • American Board of Radiology
  • American Board of Nuclear Medicine
  • American Board of Science in Nuclear Medicine
  • Board of Pharmaceutical Specialties in Nuclear Pharmacy
  • Royal College of Physicians and Surgeons of Canada in nuclear medicine
  • American Osteopathic Board of Radiology
  • American Osteopathic Board of Nuclear Medicine

Individuals certified by any of the above boards, must satisfactorily complete the following:

  • Radiation Safety Guide Lecture (RSGL). The RSGL is available online here.
  • Radiation Safety Guide Lecture Examination. The examination is part of the online RSGL.
  • an application for the category of user type desired

Individuals attending, or who have attended, radiation safety training provided by the Radiological Physics Division of the Radiation Oncology Department, must satisfactorily complete the following:

  • Radiation Safety Guide Lecture (RSGL). The RSGL is available online here
  • Radiation Safety Guide Lecture Examination. The examination is part of the online RSGL.
  • an application for the category of user type desired

Other individuals who may require training

Ancillary personnel such as housekeeping staff, dishwashers, etc. may require radiation safety training under certain conditions. Individuals working with blood bank irradiators or other special sources may require specialized training. EHS provides customized training for these groups of individuals. Please contact EHS for further information if you think you fall into this category.

Before an individual can become authorized for use, they must register with Environmental Health & Safety (982-4911) and complete an application (form) for use. These applications are available below.

Radiation Safety Electronic Forms

You must return your completed application (form) to our office for review and approval!

  • Declaration of Pregnancy Form (word | PDF)
    • NRC Regulatory Guide 8.13 - Instructions Concerning Prenatal Radiation Exposure (word | PDF)
  • "Notice To Employees - State Form" (word)
  • NRC Regulatory Guide 8.29 (PDF)
  • Dosimeter Application:
  • Principal Investigator Application (word | PDF)
  • Authorized User Application (word | PDF)
  • Qualified User Application (word | PDF)
  • General User Application (word | PDF)
  • Irradiator Use Application - contact Environmental Health & Safety at 982-4911
  • Authorization Amendment Form (word | PDF)
  • Radioisotope Survey Sheet (word | PDF)
  • Radioisotope Inventory Log Sheet (word | PDF)

Authorizations

  • Principal Investigator & Qualified User Applications must be signed by an existing Principal Investigator (PI) who serves as a sponsor for the person making the application. For the Qualified User, the application must be signed by the applicant's PI. The application will be reviewed by the Radiation Safety Officer, Alternate RSO and two members of the RSC. If approved during this initial review, the Chairman of the RSC will approve the application.
  • Authorized User Applications (along with a preceptor statement) must be submitted to EHS to document that the individual meets the training criteria specified in Part 35. The application must be approved and the individual must be designated an Authorized User by the Radiation Safety Committee.
  • General User Applications must be signed by the applicant's PI or AU. The application is reviewed by the RSO or Alternate RSO, and if approved, is sent to the Chairman of the RSC for final approval.

Radiation Safety Committee Letter of Approval

Environmental Health & Safety will review all applications for completeness and ensure that the necessary training requirements have been met. The RSO and/or RSC must approve all applications.

Upon approval of your application, you will receive a letter from the Chairman of the RSC authorizing you to work with radioactive material or radiation producing equipment at the University of Virginia. You are encouraged to use Environmental & Safety as a resource. If you have any questions regarding the use of radioactive material or radiation producing equipment, please feel free to contact our office at 982-4911.